Bylaws of the chattanooga bar association young lawyers division
Article I Name and Purpose
Section 1. The name of this organization shall be Chattanooga Bar Association – Young Lawyers Division.
Section 2. The purposes of this organization shall be to promote a better understanding of the law and the legal profession to the general public, to sponsor community, educational and professional programs for the general public and the legal profession, and to encourage fellowship among the young lawyers of Hamilton County, Tennessee.
Article II Membership
Section 1. All licensed attorneys of Hamilton County, Tennessee, who are members of the Chattanooga Bar Association and who are under 36 years of age, or within the first three years of their practice of law, shall be eligible for membership in this organization. The membership of any member shall terminate at the end of the calendar year during which the member attains the age of 36 years or completes his or her first three years of the practice of law or completes his/her term of office to which he/she is either elected or appointed, whichever is later. For purposes of membership, the practice of law shall begin when an individual is admitted to practice in any state.
Section 2. Any individual eligible for membership may become a member by submitting an application to the Chattanooga Bar Association office and by paying dues as required by the Chattanooga Bar Association.
Section 4. Only members in good standing who have paid their annual dues shall be entitled to vote at the annual meetings or special meetings of the organization or otherwise enjoy the privileges of membership.
Section 5. Membership shall hold regular monthly meetings as designated by the Board and other meetings as designated by the president or the Board. The regular meetings shall be conducted by the president. No meeting or event of the membership shall be conducted at any club or other facility which discriminates on the basis or race, sex, religion, national origin or handicap.
Article III Officers and Board of Directors
Section 1. The officers of this organization shall consist of president, vice-president/president-elect, and secretary/treasurer. The vice-president/president-elect shall automatically succeed to the office of president at the beginning of the annual election meeting.
Section 2. The Board of directors shall consist of the officers and six Council Members elected by the membership at large. The immediate past president shall serve a term of one year as a voting member of the Board.
Section 3. The officers, other than president, and Council Members shall be elected at the annual meeting of this organization. At the first annual meeting after the adoption of these Bylaws, six (6) Council Members shall be elected, three (3) for a term of one (1) year, and three (3) for a term of two (2) years. Thereafter, at each annual meeting three (3) members shall be elected for a term of two (2) years. The Board shall establish a procedure to conduct elections.
Section 4. The president shall be chief executive officer of this organization. He/she shall preside at all meetings of the organization and the Board. He/she shall appoint a chairman and members of all committees, subject to approval by the Board. The president shall serve for a term of one year. The president shall serve as a voting member of the Board of Governors of the Chattanooga Bar Association in accordance with the Bylaws of the Chattanooga Bar Association.
Section 5. The vice-president/president-elect shall preside at the meeting of the organization and the Board in the absence of the president. In the event of disability or resignation by the president, the vice-president/president-elect shall become acting president with all powers of the president. Otherwise, the vice3-president/president-elect shall serve for a term of one year. He/she shall assist the president in making committee appointments.
Section 6. The secretary/treasurer or his designee shall keep the records and papers of his organization and shall keep the minutes of all meetings of the organization and the Board. He/she shall give all notices required by these Bylaws, or by the orders of the Board or the president. He/she shall collect the initiation fees and annual dues of all members and shall keep accounts of the organization. He/she, along with the president, shall have access to all records concerning the income and expenditures of the organization maintained by the Chattanooga Bar Association office. He/she shall perform such other duties as the Board or the president may from time to time assign him/her. The secretary/treasurer shall serve for a term of one year.
Section 7. The Board of Directors shall provide the general management of the affairs of the organization and shall make all contracts made in the name of the organization or by all officers or any committee of the organization. In the absence of any officer, the Board may delegate the powers and duties of such officer to any other officer of any Council Members, except as otherwise provided in these Bylaws.
With the exception of the office of the president, if the office of any Director becomes vacant, the remaining Directors shall choose a successor or successors by a majority vote who shall hold office until the next annual election meeting at which time the office shall be filled for the remainder of the term of that office, if any, pursuant to the provisions of Article IV.
At all meetings of the Board, a majority shall be necessary and sufficient to constitute a quorum, and the act of the majority of the Directors present at any meeting where there is a quorum, shall govern. In the event that a quorum is not present at any meeting, the Directors present may proceed with the business of the meeting as if a quorum, and their acts shall become effective when ratified by a majority of the Directors. Officers, including the president, president-elect and secretary/treasurer are members of the Board of Directors and have the right to vote. Within five days of the meeting, notice of action at such meetings shall be given to all officers and Council Members, including those present, by copy of the minutes from the secretary/treasurer, if present, and by such other Director designated by those present, if not. Ratification occurs unless a majority of the Directors return their notice within five days of the date of the notice marked to show that their rejection in identifying each specific action which they oppose. If a majority rejects the actions taken in the absence of quorum, each action opposed by any Director is tabled until the next regular meeting of the Board at which each will be voted on. Notice of all such actions at the next regular meeting shall be given to all Directors by the secretary/treasurer or the person who gave notice no later than fifteen (15) days before such meeting. Further activity of tabled actions will cease until the next regular meeting. As to those actions and those actions only, a quorum will consist of the Directors present at the next regular meeting. As to those actions and those actions only, Directors may vote by proxy delivered to the president prior to the vote on the particular action.
Section 8. The Board of Directors of the Chattanooga Bar Association, Young Lawyers Division shall have the power to remove any Director of the Board for non-attendance of meetings or failure to fulfill the duties of office. It shall be the duty and obligation of the president to investigate and make a recommendation to the Board of Directors concerning the removal of a Director for non-attendance of a meeting. The president, after a Director misses three (3) meetings without an excuse or without informing the president, president-elect or secretary/treasurer shall consult with and interview the Director before making a proposal to the Board of Directors for the removal.
In order to remove a Director for non-attendance, the Board must have a two-thirds vote after a quorum has been established. In the event that a Council Member of the Board of Directors is removed, the Board shall replace that Director in accordance with Article III, Section VII of these Bylaws. These provisions shall apply equally to the president, secretary/treasurer and president-elect of the Young Lawyers Division.
In the event that the president is not fulfilling the duties of office, an investigation shall be made by the president-elect and secretary/treasurer, with appropriate recommendations to the Board concerning removal. Removal shall by two-thirds vote of the Board of Directors upon which the president-elect would assume the duties of president. If the president-elect is removed from office, the successor chosen pursuant to Article III,
Section F, shall serve in the capacity of vice president only, and a new president-elect shall be elected a the next regularly scheduled election.
Article IV Nomination and Election
Section 1. Any member of the Division shall be eligible for nomination to any elected position, provided that the member is otherwise qualified for the position by age.
Section 2. The secretary/treasurer shall supervise the conduct of all elections, unless the secretary/treasurer is a candidate for office or is otherwise unable to serve in this capacity. If the secretary/treasurer is unable for whatever reason to supervise the conduct of the election, the president shall appoint an impartial member of the Division to supervise the conduct of elections, and this person shall carry out all duties assigned to the secretary/treasurer concerning elections.
Section 3. Nominations for any elected position shall be made by written petition, specifying the name of the candidate and the position sought and containing the names of at least ten (10) members of the Division. Nominating petitions shall be filed with and received by the secretary/treasurer by no later than December 15 of the year before the election is to be held. The secretary/treasurer shall devise and make available a simple nominating petition form.
Section 4. In order to ensure the greatest possible participation in Division elections, the secretary/treasurer shall publish information concerning the Division’s upcoming elections, the positions for which elections will be held, any qualifications for the positions, and nomination and election procedures. Notice shall be given in ways calculated to reach members of the Division sufficiently in advance of the nomination deadline to permit maximum participation.
Section 5. If a member nominated for an elected position is unopposed after the deadline for filing nominating petitions and the candidate nominated otherwise qualifies for the position, the candidate nominated shall be deemed elected. As soon as possible after December 15, the secretary/treasurer shall publish to the Board and, to the greatest extent possible, to the members of the Division, the names of those nominated and the names of those elected without opposition.
Section 6. If no candidate is nominated for an elected position, a nominating committee chaired by the president-elect and composed of the officers shall nominate a member of the Division for the position. The nominating committee shall complete its work and report its nominations to the secretary/treasurer by no later than January 4 of the year in which the election is to be held.
Section 7. Elections for all positions shall be conducted at the annual meeting by secret ballot.
Section 8. A nominee for the office of Council Member must receive a plurality of the votes cast in order to be elected. No runoffs shall be held for the office of Council Member. In the event of a tie vote for any position, the Board shall elect one of the members nominated for the position by its vote at the meeting of the Board held immediately after the Annual Meeting.
Section 9. A nominee for election to the position of president-elect or secretary/treasurer shall receive a majority of votes cast in order to be elected. If a nominee fails to obtain a majority, a runoff election shall be held.
Section 10. The secretary/treasurer shall announce the results of all elections to the members during the Annual Meeting.
Article V Annual and Special Meetings
Section 1. The organization shall hold an annual business meeting and election during the month of January of each year. The meeting shall be held at the time and place designated by the Board, to be designated by November 15 of each year.
Section 2. The president may call a special meeting of the membership or the Board of Directors of the organization for the purpose of considering amendments to these Bylaws or for any other purpose. The secretary/treasurer shall give notice of the meeting.
Article VI Committees
Section 1. The following standing committees are hereby constituted:
(a) CLE/Judges Brown Bag
(c) FEMA/YLD Project
(e) Mock Trial
(f) $99 Will
(g) Project AIDS
(h) Public Service
(j) Summer Intern
Section 2. Special committees may be created and/or discontinued in the discretion of the Board of Directors, but should be kept to a minimum, so as not to duplicate or infringe on the duties inherent in standing committees.
Section 3. The secretary shall prior to December 15th of each year circulate notices among the membership to enable each member to state his committee assignment preferences.
Section 4. The president shall appoint, with the approval of the Board, a chairman and /or co-chairman and all members of each committee as soon as practicable following the annual election meeting of the organization.
Section 5. No committee shall make any binding contract, release any public statement, institute any legal action, or commit any of the Young Lawyers Division’s assets without prior approval of the Board of Directors.
Article VII Responsibilities to Senior Bar
The Young Lawyers Division shall make no binding contracts, release any public statement, institute any legal action, or commit any of the Chattanooga Bar Association’s assets without prior approval of the Board of Governors of the Chattanooga Bar Association.
Article VIII Amendments
Section 1. The Bylaws may be amended at any annual business meeting or special meeting, provided that there is at least thirty (30) days notice of the meeting.
Section 2. Any amendment to the Bylaws must be approved by two-thirds vote of the members present at the annual business meeting or special meeting.